A. Transparency and Accountability for Purges
• Develop and publish uniform, non-discriminatory rules for purges.
• Provide public notice of an impending purge. Two weeks before any county-wide or state-wide purge, states should announce the purge and explain how it is to be conducted. Individual voters must be notified and given the opportunity to correct any errors or omissions, or demonstrate eligibility before they are stricken from the rolls.
• Develop and publish rules for an individual to prevent or remedy her erroneous inclusion in an impending purge. Eligible citizens should have a clear way to restore their names to voter rolls. • Stop using failure to vote as a trigger for a purge. States should send address confirmation notices only when they believe a voter has moved.
• Develop directives and criteria with respect to the authority to purge voters. The removal of any record should require authorization by at least two officials.
• Preserve purged voter registration records.
• Make purge lists publicly available.
• Make purge lists available at polling places. Purge lists should be brought to the polls on Election Day so that errors can be identified and pollworkers can find the names of erroneously purged voters and allow them to vote regular ballots.
B. Strict Criteria for the Development of Purge Lists
• Ensure a high degree of certainty that names on a purge list belong there. Purge lists should be reviewed multiple times to ensure that only ineligible voters are included.
• Establish strict criteria for matching voter lists with other sources.
• Audit purge source lists. If purge lists are developed by matching names on the voter registration list to names from other sources like criminal conviction lists, the quality and accuracy of the information in these lists should be routinely “audited” or checked.
• Monitor duplicate removal procedures. States should implement uniform rules and procedures for eliminating duplicate registrations.
C. “Fail-Safe” Provisions to Protect Voters
States should ensure that:
• No voter is turned away from the polls because her name is not found on the voter rolls. Instead, would-be voters should be given provisional ballots, to which they are entitled under the law.
• Election workers are given clear instructions and adequate training as to HAVA’s provisional balloting requirements.
D. Universal Voter Registration
• Take the affirmative responsibility to build clean voter rolls consisting of all eligible citizens. Building on other government lists or using other innovative methods, states can make sure that all eligible citizens, and only eligible citizens, are on the voter rolls.
• Ensure that voters stay on the voter rolls when they move within the state.
• Provide a fail-safe mechanism of Election Day registration for those individuals who are missed or whose names are erroneously purged from the voter rolls.